You regularly walk past rooms, hallways, and even cubicles filled with filing cabinets and boxes of paper. Sound familiar?
Well, you are not alone. Most government agencies have a paper problem. It goes well beyond just clutter; it inhibits your organization’s ability to move forward in making a digital transformation. It slows down processes, introduces errors, and frustrates your internal staff as well as your customers.
Now, imagine a world where you can easily search, retrieve, and send those documents to others without leaving your desk? You can access them from anywhere in the world with an internet connection, and perhaps you even make them available directly to the people that need them. Before we can get to a place where we automate all of the processes that created the paper, let’s start by getting rid of that paper problem!
But how? It’s easier than you think. Start by understanding how long you need to retain the documents. For documents that only need to be retained for a year or two, storage usually makes the most sense. If your documents need to be retained longer than just a few years, digitizing them is often the best decision.
MCCi and other great businesses are ready to help you convert that paper into electronic documents. By carefully prepping, scanning, indexing, and performing adequate quality control, the new images of your original documents will be outstanding.
Always make sure you choose a partner that has years of experience dealing with government documents, understands your document management system, has a proven track record of success, and focuses on quality.
Take a deep breath and then contact the best company to start your organization’s transformation. Your organization needs a leader to help solve this issue, and just maybe that person is you.