Capture and Centralize Your Content.

Your information is in a lot of different formats and stored in a variety of places. Capture tools allow you to scan and convert paper documents to electronic ones, extract important data from files, and create archive quality images. Reduce or eliminate the time spent importing, processing, and indexing paperwork and files. Capture—the process of getting data into Laserfiche—is an integral part of many business processes. The sooner documents are stored in Laserfiche, the sooner they become auditable, available to other users and subject to record retention rules. Below is an overview of the various capture tools available in Laserfiche.

Key Solution Features Include:

  • Automated Import
    of Documents

  • Fully Text

  • Image
    Enhancing Tools

  • Mobile

Watch this video to learn more.

Document Capture Overview

Minimize manual high-volume capture efforts with automated document processing. Automate document import from network drives and multi-functional devices. Generate searchable text from scanned and electronic documents. Automatically sort and categorize incoming documents. Centrally manage all Quick Fields workstations. Process documents with a new, intuitive interface built for scanner operators. And publish changes across multiple Quick Fields workstations at once.

How We Help

  • Scanning Services
  • Workflow Automation
  • Staff Training
  • Simplify Start Day Set-up
  • Content Organization
  • Security and Compliance

Drag, Drop or Import

Dragging and dropping is the simplest form of capture. Simply select an entry and drag it into a folder in Laserfiche.

It is possible to drag and drop any of the following:

  • Single files
  • Whole folders
  • Entire hard drives

Dragging and dropping is good for:

  • One-time or irregular captures
  • Capturing locally stored documents


Additionally, it is also possible to import individual files into Laserfiche from both the Windows and web clients. Documents can be imported from the hard drive, network drive or, in the web client only, from Microsoft One Drive or Google Drive. Note that the latter is only available if your administrator has enabled and configured it.

Laserfiche Snapshot

Laserfiche Snapshot is similar to a printer, except that the documents being printed are converted to a TIFF format and saved in the repository instead of being printed on paper. Laserfiche Snapshot is a great tool for:

  • Archiving documents
  • Saving copies of webpages
  • Sharing unalterable copies and unsupported file types with others
  • Appending pages to existing documents

During printing with Snapshot, a user can select the appropriate folder in the repository where the document should be saved, and add appropriate metadata.

Printing a document with Laserfiche Snapshot

Microsoft Office Integration

The Laserfiche Microsoft Office integration, which is part of the Laserfiche Windows client installation, allows users to:

  • Save Microsoft Word, Excel or PowerPoint files directly to the Laserfiche repository
  • Edit document metadata from inside Microsoft Word, Excel or PowerPoint
  • Save emails to Laserfiche directly from Outlook and automatically populate email metadata fields
  • Attach documents stored in the Laserfiche repository to outgoing emails
Saving an email into Laserfiche from Microsoft Outlook

Laserfiche Import Agent

Laserfiche Import Agent monitors certain network folders and imports documents from them into the Laserfiche repository. The utility can be scheduled to look for documents during a certain time frame or continuously.

Laserfiche Import Agent is useful for fax servers, multi-function printers, and FTP sites, and anywhere that users scan documents into a network folder.

The Laserfiche Import Agent interface
Watch this video to learn more about how it works.

Laserfiche's Built-in Scanning Tool Captures Content

Learn how to use Laserfiche’s built-in scanning tool to capture and process single documents and turn them into digital content.

Laserfiche Scanning

Laserfiche Scanning comes standard with the Laserfiche Windows client. It can be used for capturing and processing physical documents as well as image files stored locally or on a network.

Laserfiche Scanning is great for capturing:

  • Physical documents
  • Large quantities of documents to be processed later
  • Documents that don’t require much metadata entry
  • Mixed batches of documents


Access Laserfiche Scanning from a button in the Laserfiche Windows or web client.

There are two different scanning modes:

  • Basic mode, which is recommended for scanning one document at a time
  • Standard mode, which is recommended for scanning a batch of documents
The Laserfiche Standard Scanning interface

Laserfiche Quick Fields and Quick Fields Agent

Laserfiche Quick Fields is a version of Laserfiche Scanning with increased automation. It is a great tool for scanning and processing a batch of different documents. Laserfiche Quick Fields can capture and process:

  • Physical documents
  • Digital documents stored on a network drive or in the Laserfiche repository


Laserfiche Quick Fields can be configured to:

  • Automate metadata entry
  • Look up and validate the information from a database
  • Perform a variety of image enhancements
  • Classify different documents based on a variety of identifying factors
  • Extract information from barcodes


Laserfiche Quick Fields is ideal for:

  • Processing a large number of documents
  • Automating data entry and classification
  • Centralized processing


Laserfiche Quick Fields Agent allows an administrator to automate Laserfiche Quick Fields sessions and run them on a variety of schedules. When configured to run on a schedule, no manual processing is required. Quick Fields Agent is useful for processing document during off hours.

Laserfiche Quick Fields Agent

Laserfiche PhotoDocs

Laserfiche PhotoDocs converts photographs into Laserfiche imaged documents. PhotoDocs can:

  • Capture images from digital cameras
  • Reprocess documents previously stored in the repository
  • OCR image text
  • Perform a variety of image enhancements including:
  • Crop
  • Straighten
  • Rotate
  • Convert to black and white, or grayscale
  • Adjust brightness and contrast


PhotoDocs is ideal for use with:

  • Books
  • Unusually sized documents
  • Fragile documents
  • Receipts and business cards


Users can create and save processing profiles for frequently used enhancements.

PhotoDocs is only supported by the Laserfiche Windows client. It cannot be used with the Laserfiche web client.

Capturing a page from a book using Laserfiche PhotoDocs

Laserfiche App

The Laserfiche app for iOS, Android and Windows simplifies capturing information in the field or on-the-go. The app makes it easy to take a photo with the camera on a mobile device and upload it to the repository along with metadata. It is also possible to save the exact location coordinates of the photo as a field in the metadata.

The Laserfiche app also allows users to submit electronic forms (see the Laserfiche Forms section below). Forms can be filled out while the user is offline and submitted when he gets back into network range.

Uploading photos into the repository from the Laserfiche app

Laserfiche Forms

All of the methods described above deal with capturing existing documents into Laserfiche. Laserfiche Forms allows for the capture of unstructured data through an electronic form.

In addition to filling out the form fields, users can also attach documents to the form. Forms can be saved in the repository as TIFF or PDF files with appropriate metadata. The attachments that are submitted with a form can also be archived in their current format.

Forms can be linked to an external database so that some of the information can be pre-populated for the user.

Laserfiche forms can be submitted from a computer or through the Laserfiche app.

The intuitive Laserfiche Forms Designer

Athens-Clark County Building Permits & Inspections

The Building Permits and Inspection Department of Athens-Clarke County recognized the need to greatly improve their document storage and retrieval method.