Meet the Client
Williamson County sits just north of Austin, Texas. The County and District Attorney offices handle over 20,000 criminal cases each year. These prosecutors work with more than 30 different law enforcement agencies across the region. Each case can generate hundreds of pieces of digital evidence, totaling an estimated 240 terabytes annually.
Daily Detour: Evidence was everywhere. Except where it needed to be.
Picture this: prosecutors, defense attorneys, and law enforcement all need the same case files. But those files lived on thumb drives, DVDs, email attachments, and unsecured FTP servers. Defense attorneys drove across the county to pick up evidence. Staff burned DVDs for every request. Digital files got duplicated, lost, or compromised.
Court dates got delayed because someone couldn’t find the right video file. Storage rooms overflowed with physical media. Security gaps created liability risks. Staff spent hours managing evidence instead of preparing cases. The old system created delays, redundant work, and expensive security vulnerabilities.
About our Client
CLIENT NAME:
POPULATION:
est. 727,000 residents
SOLUTIONS:
The Solution: One platform. Three portals. Zero chaos.
Williamson County already used Laserfiche for document management. Instead of buying a separate digital evidence system, they partnered with MCCi to build exactly what they needed using their existing platform.
MCCi designed three secure portals, each tailored to a specific role in the evidence lifecycle.
For Law Enforcement Agencies
Officers submit cases through a secure web portal. The system connects directly to their Records Management System (RMS), pulling in case metadata automatically. No duplicate data entry. No manual file transfers. Body camera and in-car camera footage from Evidence.com flows straight into case files through an API integration. A batch process creates digital case jackets automatically. Law enforcement has 24/7 access to their submitted evidence.
For Prosecutors
County and District Attorneys receive workflow notifications when new cases arrive. The system links law enforcement case numbers to Odyssey Judicial system records. Attorneys manage discovery directly through Laserfiche while maintaining access to their court management software. When a case closes, the system updates automatically. An on-demand evidence log shows exactly what was shared with defense counsel before any hearing.
For Defense Attorneys
Defense attorneys request portal access through an online form. An automated workflow verifies they’re the attorney of record for a case. Once approved, they get secure access to all relevant evidence. The system sets permissions automatically based on discovery requests. Access continues until ten business days after case closure. No more driving to pick up DVDs. No more waiting for email attachments.
The Results: Less driving. Less liability. More justice.
The Laserfiche solution eliminated the physical evidence shuffle. Defense attorneys access case files from their offices. Prosecutors spend less time managing evidence requests and more time on casework. Law enforcement uploads once instead of burning multiple copies.
The County reduced its physical storage needs. Staff hours decreased. Security improved across the board. Full audit trails track every access. Automated backups protect critical evidence. Metadata search helps staff find specific files fast. Retention schedules manage evidence lifecycle automatically.
Security is centralized and consistent. Files are consolidated in one system. Most importantly: court delays from missing evidence dropped to nearly zero.
Williamson County shows what happens when you use a Laserfiche solution provider who understands your workflow. MCCi built a custom digital evidence system on the platform the County already owned. The result: faster justice delivery without the price tag of a standalone system.