Large-Scale Scanning Services

Our scanning services take care of project planning, prep work, indexing, and quality control. Documents, books, large format, microfilm, and microfiche – we take care of it all!

scanning paper to digital with OCR
scanner with paper in top

MCCi SERVICES

Lose the paper, keep the data.

We live and breathe digital transformation and believe in finding ways to improve processes for the benefit of our clients’ successes and their bottom line. If you’re looking for the best way to transform your documents for ease of access within Laserfiche or another platform, we’ve got the best CJIS and HIPPA-trained team for your project.

INDUSTRY EXPERTS

We are ready to tackle your paper problem!

get to know mcci scanning project process

Large quantities of paper documents and records can take up valuable office space and limit the ability to run your department. If you utilize off-site storage, scanning your documents can save you money on retrieval requests and storage fees. By digitizing your files, you can save space, money, and time.

Scanning your documents and records can help you share the information instantly with staff and clients from any location. Electronic files can eliminate the need for costly reproduction, mailing, and are easier to track. Search, find, and share your documents in minutes instead of hours.

Moving to electronic files for document management is an important part of your disaster preparedness and business continuity plan. Scanned documents, meeting minutes, maps, archives, and more provide backup copies of your files in an easily portable digital format. This provides extra assurance that you will be able to access your information in the event of a disaster. An added bonus is that we can easily upload your documents to your Laserfiche repository!

SUCCESS STORIES

City of Victoria's Microfilm Conversion Stats

“Time savings and ease of access. Our response to our requests is much faster. Our microfilm was locked up in our records division. Now, when dispatch needs the records, they can access it from their office. Our detectives that work cold cases now have access at their desk, and they no longer have to wait for our department to be available to unlock these records. They also don’t have to waste two to three hours of their day coming to our office to accomplish what they need.” – Lauren Meaux, records supervisor

We take care of project planning, prep work, indexing, and quality control.

Let’s dig a little deeper into scanning projects with these frequently asked questions.

Are scanning services on-site or transported to your location?

We do both. MCCi scanning locations are located in many regions of the country. On-site scanning services are available too.

How much prep work is needed (i.e. remove staples, paperclips, etc.)?

We remove staples, paperclips, and other similar binding. You are responsible for file organization that will identify where one document ends and the next begins. The more you are involved in this process, the better the outcome.

How do we digitize bound book records?

Yes, you can digitize bound books! The process depends if binding can be removed and reassembled or if the binding must remain in tack during digitization.

Are documents reviewed after the scanning process?

MCCi does perform a quality control process where the image quality and indexing are carefully looked at. We typically have a small error percentage (.005%.), which is considered reasonable for a manual process like this.

What are the options for different scanned document formats, like TIFF or PDF?

We send files in any of these formats. For instance, if you have Laserfiche, we prepare a briefcase (import-ready file) that contains .tiff images. OCR is performed on most formats.

What happens with the paper copies after the scanning is complete?

The records can be returned, and the price is typically included in the per image rate when the project is scoped that way. For sensitive documents we offer certified destruction.

How can you ensure privacy with our sensitive information as they are being scanned?

All employees are trained in both the Criminal Justice Information Services (CJIS) and the Health Insurance Portability and Account Act (HIPAA) awareness. Secure trucks, storage and working areas are also utilized to ensure your documents remain private.

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